1. Purpose and Scope
This policy defines the principles and responsibilities for information sharing, internal and external communication, and data transparency at OUMT Group.
It applies to all employees, management, contractors, partners, and communication channels used by the company.
2. Vision
To maintain accurate, timely, and transparent communication that supports trust, collaboration, and informed decision-making internally and externally.
3. Core Principles
Transparency and Accuracy
- Share information that is accurate, complete, and verifiable.
- Ensure communication is timely and consistent with company objectives.
- Avoid misleading, confidential, or unverified information in public communications.
Confidentiality and Security
- Protect sensitive and confidential business information.
- Follow data protection regulations, including GDPR/KVKK standards.
- Share confidential information only on a need-to-know basis.
Internal Communication
- Promote open and respectful communication between employees and management.
- Encourage feedback, suggestions, and questions through established channels.
- Use company intranet, email, and meetings to ensure employees are informed.
External Communication
- All external communications, including media, clients, suppliers, and partners, must align with company values and branding.
- Only authorized personnel may communicate publicly on behalf of the company.
- Maintain professionalism and accuracy in press releases, social media, and marketing materials.
Digital and Electronic Communication
- Use secure systems for digital communication and data sharing.
- Ensure email, messaging, and online platforms are used responsibly and professionally.
- Avoid sharing confidential information via unsecured channels.
Feedback and Continuous Improvement
- Monitor the effectiveness of communication processes and channels.
- Collect feedback from employees, partners, and stakeholders to improve information sharing.
- Regularly review and update this policy to reflect new technologies and best practices.
4. Responsibilities
- Management: Approves public communications, ensures policy compliance, and monitors communication performance.
- Employees: Follow communication guidelines, report misinformation or breaches, and maintain confidentiality.
- Communication Team / Department: Facilitates internal and external communication, maintains corporate channels, and coordinates training.
5. Compliance
All employees must adhere to this policy. Violations may lead to disciplinary action according to company regulations and applicable laws.
6. Review and Update
This policy is reviewed annually to ensure relevance, effectiveness, and alignment with legal regulations and technological advancements.